Under the general supervision of the SMFA Bursar, primary responsibility is to assist in the management of student accounts receivable operations for the Museum School following generally accepted accounting practices and state and federal regulations. Responsible for assisting the Bursar in daily and monthly operations of the Business Office and for assisting the Director of Financial Operations – SMFA with the monthly closing of the books and certain account reconciliations. Responsible for timely monthly billings and the accuracy thereof on studio tuition revenues; Counsel and advise students/parents about billing and payment options each semester; Maintain close communication with other administrative departments to ensure the highest level of customer satisfaction for students and parents; Maintain close communications with 3rd parties, outside billing and payment agencies associated with tuition and financial aid; Collect and deposit all payments to student receivables including posting to students’ accounts; Maintain and update detailed charge and refund tables in tuition billing system as needed and directed by the Bursar; Monitor monthly payment accounts with outside payment agency; Consult pro-actively with bill-payers as needed to revise/adjust budgets to reflect any changes in enrollment or financial aid; Create and review credit balance reports in order to process tuition refunds in accordance with Federal Regulations in a timely manner; Responsible for confirming the accuracy of the refund amount by confirming accuracy of enrollment and financial aid awards before issuing a request for refund to the student; Prepare all refund requests for review by the Bursar; Responsible for ensuring that all delinquent accounts have Business Office holds placed on them each semester to ensure that students are not cleared to take end of semester boards until accounts have been settled in full. Responsible for personally contacting each student to notify them of the hold and discuss arrangements for settling the account; Assist the Bursar in monitoring student health insurance, tuition refund plan and MBTA pass program. Prepare and maintain enrollment reports; Disburse and monitor all student loan proceeds; Oversee petty cash funds including reimbursement and settlement; Assist the Bursar by doing preliminary reconciliation for Tufts billings (Tufts studio and Tufts Academics and Art History) to identify discrepancies in enrollment between the Registrar’s Office and the Business Office; Enter into Oracle, all journal entries related to the monthly closings for the Director of Financial Operations – SMFA; Prepare assigned balance sheet reconciliations monthly and schedules of various expense accounts detailing transactions over a specified dollar amount for analysis.
Good writing skills and a working knowledge of Excel and Word required. 1-2 years higher education business office experience desirable.
Status: Full-Time
Posted: 10/26/12