Under the supervision of the Head Registrar, the Assistant Registrar will coordinate internal approval, packing, crating, shipping, courier, and security arrangements for the transport of MFA artworks to/from borrowing institutions. The Assistant Registrar will determine and manage economical and safe arrangements for shipping of artwork for acquisition and loan, and will be responsible for creation and maintenance of manual and electronic records, including registration data, issuance of receipts, forms and other documents pertaining to all loans of works of art. S/he will work as part of the registrar team to support curatorial and exhibition activities and functions.

Essential Functions:

• Work and liaise with MFA staff, outside vendors, dealers, private collectors, museum, customs brokers, shippers and packers to schedule, make determinations about, and arrange for packing/crating, shipping, condition reporting and insurance for domestic and international loans to the MFA for temporary and long term loans, acquisition consideration loans, and some exhibitions as assigned, while complying with local, state, federal and international laws and MFA procedures.

• Schedule and coordinate with MFA staff for truck loading/unloading, packing/unpacking, and condition reporting; identify staging and storage areas for artwork and crates; monitor all costs and process invoices for payment; participate in multi-department planning for large-scale or important gifts of art, including budgeting, developing archival packing, transportation and storage plans; manage all aspects of assigned special exhibitions including documentation, budgeting, packing, shipping, insurance, coordination with conservation, collections care, exhibitions and design, and installation/deinstallation plans.

• Manage registration of loans entering/leaving the Museum in collections management database; utilize and keep current with database procedures to produce numbering and documentation for loans; monitor progress of and note completeness of documentation from curatorial division and follow-up on omissions.

• Monitor registrar’s office, vault, and four transit storage areas, and coordinate security of documents and artwork within; monitor climatic conditions and pest control efforts and the cleanliness of these areas and their equipment; maintain and coordinate use of offsite crate storage area.

• Participate in Certified Cargo Screening Program as a Facility Security Coordinator and Screener, including training of MFA staff participants in program requirements.

• Coordinate “Loan by Owner” program and monitor status of loans from large collections.

• Serve as courier for loans and exhibitions.


• Applicants must have a Bachelor’s degree in art-related field or equivalent knowledge and experience; Museum Studies degree preferred.

• Three to five years of museum registrar experience, with knowledge of Customs, CITES, and related issues.

• Must be precise and highly organized, have excellent communication and relationship management skills, work well as part of a team, and be able to multi-task while maintaining high standards.

• Proficiency in working with electronic data/collections databases required.

• Ability and willingness to travel nationally and internationally.

• Ability to execute, with caution and good judgment, some physical work, including but not limited to placing dollies under crates, carrying boxes and objects of approximately 20 lbs, and standing on shipping dock for extended periods.

• Ability to perform tasks in professional manner and with discretion when working with confidential records.

Application materials are being accepted immediately. For consideration, please submit your cover letter and résumé to: resumes@mfa.org. You may also submit your materials via postal mail to: Human Resources Department, Museum of Fine Arts, Boston, 465 Huntington Avenue, Boston, MA 02115.




Full Time


35.00 hours per week

Mon-Fri, 9:00am-5:00pm


May 20, 2016


Conservation and Collections Mgmt, Registrar's Office