The Buyer professionally and actively exercises fiscal responsibilities to insure the interests of the Museum community are protected. Under the general direction of the Assistant Director of Purchasing, the Buyer is responsible for vendor management, negotiating prices, information system database management, developing RFPs, insuring goods and services meet the Museum’s performance standards, and placing Purchase Orders for products requested through the requisition process.
• Issue Purchase Orders in a thorough, timely fashion for all products requested through requisition process.
• Maintain documentation to provide objective evidence of vendor selection and price.
• Conduct procurement reviews to identify and resolve discrepancies.
• Support Museum departments to obtain budget information, identify products and services required, source vendors, obtain documented competitive bids, and insure the established accounting procedures are followed.
• Develop RFPs for goods and services and coordinate entire RFP review process.
• Create detailed total cost analysis and appropriate documentation related to pricing proposals, quotes, agreements, and RFP responses.
• Participate in periodic business reviews with strategic vendors to negotiate agreements, enforce policies, resolve issues, identify opportunities to increase the supplier value and improve cost efficiencies for the MFA.
• Working with the Assistant Director, ensure compliance with established policies and procedures and provide feedback and recommendations for process revisions when appropriate.
• Bachelor’s degree or equivalent experience
• 3 to 5 years of related experience
• Excellent communication and negotiation skills
• Proven ability to successfully manage vendor and department relationships
• Must be familiar with Oracle and Excel
• Knowledge of the following product categories would be a plus: facilities, mechanical, electrical, construction, photo and general building and grounds maintenance
• Must be experienced working in a fast-paced environment and have demonstrated ability to meet deadlines
For consideration, please submit your cover letter and resume to: firstname.lastname@example.org. You may also submit your materials via postal mail to: Human Resources Department, Museum of Fine Arts, Boston, 465 Huntington Avenue, Boston, MA 02115. Only those selected for interviews will be contacted.
April 25, 2014