Under the direction of the Chair, the Department Coordinator provides essential administrative support for the department and performs diversified duties to support the Chair. S/he will serve as the primary internal and external contact, overseeing the department calendar, and handling communication with various constituencies. Essential functions include: Coordinate meeting arrangements and paperwork administration; Oversee art object movements and collections committee support, and assist in the galleries when needed; Maintain object and correspondence files; Oversee preparation for events related to the Art of the Americas Visiting Committee and act as a key liaison between curatorial staff and with both External Relations and donors; Work closely with colleagues on planning and running the department’s friends groups, in particular managing logistics and budgets; Work closely with the Chair on the oversight of the budget of the entire department and maintain the budget throughout the year; Oversee general updating of department intranet site.
Bachelor's degree required, along with 1 to 3 years of administrative experience; Excellent organizational and communication skills; Detail-oriented with excellent follow-through skills; Ability to handle multiple tasks and juggle shifting priorities with ease; Ability to interact efficiently with all levels within the organization as well as external contacts; Strong computer skills, including all Microsoft programs; Discretion and ability to work with sensitive and confidential information are essential.
Status: Full-Time
Posted: 8/16/13