Project Manager, Collections Partnership
From its earliest years, the Museum of Fine Arts, Boston has engaged globally, from the collecting practices of its founders, to early 20th century archaeological collaborations, to its recent 20-year partnership with a sister institution in Nagoya, Japan. The MFA’s Collection Partnership Program, which oversees the Museum’s traveling exhibition program, is central to the MFA’s work beyond Boston. In the last decade alone, our traveling exhibitions have reached more than 15 million visitors worldwide, as many as visited the MFA in Boston in the same period. To maximize our global profile, the MFA recently embarked on developing a new holistic approach and vision to our national and international profile that will set strategic priorities and articulate an integrated, ambitious and sustainable approach to our work regionally, nationally, and worldwide.
Reporting to the Director of the Collections Partnership Program, and working closely with departments across the Museum and with partner institutions around the globe, the Project Manager will perform a wide variety of duties involved in the planning, coordination, and monitoring of work related to domestic and international exhibition projects.
In close coordination with the Director of the Collections Partnership Program, the Project Manager will act as a liaison with Curatorial, Conservation, Collections, Registrar, Intellectual Property, External Relations, Development, Marketing, and Financial departments for all traveling exhibitions as directed.
- Coordinate external and internal teams by developing and tracking project plans; ability to act independently and with creative initiative as project liaison on complicated projects
- Receive and monitor incoming correspondence; interpret requests, collaborate with MFA staff to compile input and direct necessary tasks, often responding directly
- Coordinate, proof, process, and approve all marketing material for partner museums based on contractual obligations and MFA Brand standards
- Coordinate traveling exhibition related publications produced by partners in collaboration with Curatorial and Intellectual Property
- Assist the Director of Collections Partnership to execute marketing campaigns and to manage Client Relationship database
- Oversee the everyday administrative operations of the office, including providing oversight while the Director of the Collections Partnership Program is traveling; plan and organize department related travel and partner visits to the MFA
- Under the supervision of the Director of the Collections Partnership Program, assist in the preparation of budgets for traveling exhibitions; assist with the monitoring and tracking of expenses against budget and contractual requirements
- Maintain digital project files, including web-based Project Management tools and The Museum System (TMS)
- Deal with highly sensitive and confidential information on a regular basis; results of mismanagement of such information would be extremely severe
Minimum Qualifications and Experience
- Minimum of two years of museum or project management experience
- Degree in International Affairs, Business, Art History, Museum Studies, or extensive equivalent related knowledge in art exhibition, project planning, and production
Ideal Candidate Profile
- Strong interest and curiosity regarding Museums in the global marketplace
- Exceptional analytical, planning, time management, and follow-through skills
- Excellent verbal, oral, and presentation skills
- Demonstrated quantitative skills to manage and track budgets
- Demonstrated ability to work on multiple projects simultaneously, coupled with ability to work well with and lead all types of personalities
- Ability to demonstrate initiative and proactive thinking in order to solve problems swiftly and independently in complex situations
- Ability to handle confidential information with care and discretion
- Excellent computer skills with strong command of Microsoft programs (knowledge of The Museum System, TMS, a plus)
For consideration, please submit your cover letter and résumé to: email@example.com. You may also submit your materials via postal mail to: Human Resources Department, Museum of Fine Arts, Boston, 465 Huntington Avenue, Boston, MA 02115.
35 hours per week
Mon–Fri, 9 am–5 pm